Request for Proposals to generate employment

for members of the Roma community

 

Introduction

The Equality Division of the Department of Justice and Equality invites applications for funding for the provision of activities which will generate employment for members of the Roma community.

Funding has been secured from the Dormant Accounts Fund for this purpose for 2019 and 2020.  Applications are sought for projects of a two year duration.  Total funding available for 2019 is €500,000 to be divided into lots of between €50,000 - €75,000 per proposal.  A similar amount of funding will be made available in 2020 for the successful projects.

Summary specification

The focus of this call for proposals is on employment.  The Department of Justice and Equality wishes to fund projects that will increase the numbers of members of the Roma community who are in employment.  Projects should develop and deliver employment initiatives (including social enterprise) for the Roma community.  These can be new projects or built on existing projects with a different client group. Proposals should include the necessary English language training and job readiness training, where available. Projects should be of one year duration with the option to build on this subject to further funding being made available.

Background

Roma in Ireland – a National Needs Assessment was launched in January 2018 and identifies a range of steps that need to be taken across a number of areas to achieve outcomes for Roma that are equal to those of the general population.  Information was gathered country-wide for this research in the areas of education, health, housing, employment and child welfare with a view to making recommendations regarding key priorities across Departments and current levels of service provision for Roma and access to such services.  

The role of Equality Division in the Department of Justice and Equality is to monitor the implementation of actions contained in the National Traveller and Roma Inclusion Strategy. It also works with a wide range of Traveller and Roma organisations and funds a range of Traveller and Roma projects at local level.  Equality Division will also monitor the implementation of the recommendations of the Roma Needs Assessment. 

Following an examination of the recommendations contained within the report, employment is one area identified as a priority to improving access, participation and outcomes for members of the Roma community. 

General Guiding Principles:

The aim of this call is to make progress on a range of employment issues that emerged in the consultative processes for both the National Traveller and Roma Inclusion Strategy and Roma in Ireland – A National Needs Assessment. Submissions should be aligned to the Department’s key employment priorities contained in these documents.

 Key issues to take into account in developing your proposal are:

 

Application Submission Requirements

Applications should include:

See Evaluation and Award section below for details of the marking scheme.

 

Milestones and timescale for the project

 

Phase

Timeline

Closing Date

  •  5pm on 16 November 2018

Phase 1: November - December 2018

  • Tendering and Contract Signing

Phase 2: January – December 2019

  • Implementation of the Programme.

 

Phase 3: January 2020

  • Reporting on expenditure and outcomes.

 

Costs

Proposals must contain details of timescales and all costs for delivery of all services, including employers PRSI and travel and subsistence costs.

The proposal cost quoted will hold good for 90 days after the closing date for receipt of proposals.  Prices quoted in the proposal cannot be increased during the term of the contract.

The Department undertakes to ensure the confidentiality of information provided in response to this invitation to submit proposal subject to the Department’s obligations under the law, including the Freedom of Information Act 2014.  The applicant should notify the Department if it considers that any of the information it supplies should not be disclosed because of its sensitivity.  The Department will consult applicants about the information before making a decision on a Freedom of Information request. However, the decision on the release of information rests ultimately (under external review) with the Information Commissioner.

Before a contract is awarded, the successful contractor (and agent, where appropriate) will be required to produce, within 7 days, a Tax Clearance Certificate from the Irish Revenue Commissioners.  In addition, contractors must retain records of tax reference numbers for any subcontractors where payments exceed €635 euro (incl. VAT).

 

The Department of Justice and Equality is not bound to accept the lowest quote in monetary terms or any proposal or quote submitted/offered in response to this call.

 

Reporting Arrangements

Successful applicants will report to the Department on all aspects of this contract under a formal grant agreement. Successful applicants will work with the Department and its partners to develop and implement the selected proposals. Regular financial and activity reporting will be required as detailed by the contract. Expenditure and activities will be subject to audit.

Requirements

Each proposal should outline the proposed approach of the service provider to develop and implement the employment-focused initiative.

Applicants must be legally constituted at the point of signing a grant agreement and must be able to enter into a legally binding grant agreement.

If more than one organisation is applying for the funds, one organisation must be selected to be the lead applicant. If successful, it is this lead applicant who will sign the grant agreement and will carry the liability for ensuring its terms are met by them and all delivery partners.

Applicants may make only one application.  However, an application may include more than one project and may be for core funding.  In the application form, information should be provided separately on each element of the application.

The proposal should demonstrate the service providers experience in:

 

Completed application forms should be submitted to ntris@justice.ie by 5pm on 16 November 2018.

The subject line should include the text ‘Roma Employment Programme Proposal’.

Proposals that are submitted late or incomplete will not be considered.

Applications Forms are available in pdf and MSWord format here: PDF - Roma Employment Application Form (PDF 749KB) ; MSWord -  Roma Employment Application Form (MS Word 83KB).

Evaluation and award

Applicants must meet the qualification criteria outlined below to proceed to evaluation state.  Submissions that do not meet the qualification criteria will not be put forward to evaluation.

Qualification Criteria

 

 

Award criteria and marking scheme

 

Assessment Criteria

Marks Available

Strength of Proposal

  • Evidence of expertise and knowledge of working with marginalised groups
  • Quality of content and approach – showing:
  • How planned activities will meet the programme requirements
  • Clear, attainable and measured targets
  • Anticipated outcomes for participants

 

20 marks

Capacity of Applicant

  • Evidence of designing similar type programmes.
  • Evidence of capacity to deliver successful similar type programmes.
  • Evidence of previous experience working with the Roma community

25 marks

Value for Money

  • Clear and well-structured costs
  • Costs realistic and relevant
  • Clear timeframes identified

25 marks

Number of Roma supported in geographical region; number of jobs to be created

 

30 marks

 

In order to be qualified for funding, applications must achieve a minimum score of 65 marks and must score at least 15 marks under Capacity of Applicant.

 

The Assessment Committee will make its recommendations to Equality Division. All applicants will be informed of the outcome of their application.  The decision of Equality Division in this respect will be final.  If requested, applicants will be given feedback on the evaluation scoring.

Data Protection

The Department of Justice and Equality will treat all information and personal data you give us as confidential. The Department of Justice and Equality is registered as a Data Controller under the Data Protection Acts 1988 to 2018.

Freedom of Information

The Department of Justice and Equality is subject to the provisions of the Freedom of Information Act 2014. The FOI Act imposes various duties on the Department and gives certain rights to individuals to access the records of the Department, including those relating to reasons for decisions of the Department. The Department will hold records about all applicant organisations and these may be subject to FOI requests. If, at the time of providing information to the Department, your organisation considers certain information to be commercially sensitive, confidential or of a personal nature and that there may therefore be reasons to consider it exempt from disclosure under FOI, you must identify the relevant information in the covering email accompanying your application and specify the reasons for its sensitivity. However, the Department can give no guarantee on the final outcome of any FOI request.  The Department may release all other information supplied by your organisation (without prior consultation), in response to an FOI request. As a matter of courtesy, the Department will inform you if records pertaining to your organisation are being released to a third party under FOI.