Department’s responsibilities for archives
The provisions of the Act with regard to departmental records can be summed up as follows:
- All departmental records must be preserved, unless their destruction is authorised in writing by the National Archives.
- In general, all departmental records which are more than 30 years old must be transferred to the National Archives and made available for inspection by the public.
- Particular records may be retained by departments only if they are covered by certificates stating either:
- that they are in regular use in a department or are required in connection with its administration, or
- that they should not be made available for public inspection on one of the grounds specified in the Act.
Under national archives legislation, the Department makes an annual transfer of records which are more than 30 years old by early December of each year to the National Archives.
Under the National Archives Act 1986, the National Archives provides services to the public by making available and accessible the records it acquires.